GetPax
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Private hire & group bookings CRM

Everything events salesteams dream of.

8:30 am: a group enquiry comes in. 8:31 am: the reply and a draft quote are ready. You read, you tweak, you send. GetPax writes, follows up and settles room conflicts. You do the selling.

Book a demo See a typical day

StandaloneNo heavy integrationUp and running in a week

Preview · Camille's home screen · sample data

  • Birthday18 pax
  • Seminar40 pax
  • Wedding120 pax
  • Team dinner24 pax
  • Cocktail party200 pax
  • Family meal14 pax
  • General meeting80 pax
  • Private hire300 pax

What events sales teams dream of

Reply first. Stay in control. Forget nothing.

First.

An enquiry lands, the reply and the draft quote are ready. You read, you send, ahead of everyone else.

In control.

The AI suggests, you decide. Every quote stays editable, line by line, until it goes out.

Nothing forgotten.

Follow-ups, room conflicts, deposits. GetPax remembers and reminds you at the right moment.

A typical day

From 8:30 am to 4:30 pm, everything you no longer do by hand.

Five moments in an events salesperson's day. Names and figures are examples.

08:30Inbox

8:30 am, the enquiry lands. 8:31 am, the reply goes out.

The enquiry comes in through the form on your website and files itself in the inbox. GetPax drafts a reply in your tone and a draft quote to attach. You read it, you send it.

  • A form to add to your website, no developer needed.
  • Guests, date and budget arrive already filled in.
  • An alert if a group has been waiting too long.

Edit the text, then send.

REQ-0851 · received at 08:30New
Agence PivoineClaire Moreau · launch party
Pax
60
Date
Fri 18 Sept
Room
Empire
Budget
€10–12k
Draft prepared by GetPax AI11 s

Hello Claire, thank you for your enquiry. We can make the Empire Room exclusively yours on Friday 18 September for 60 guests. Please find attached a draft quote at €11,110 excl. VAT, which we can fine-tune together. Shall I call you this afternoon? Camille

09:15Quote

The quote writes itself. It's still yours.

GetPax builds the quote from your menus, rooms and prices. Change the number of guests, a price, a line. The total updates before your eyes.

  • Built from your menus and prices.
  • Editable until it's sent.
  • Acceptance and deposit link included.

Change the guests or the menu price.

Quote D-0412 · Agence PivoineDraft
€ / pax
  • Empire Room private hire€3,500
  • 3-course menu60 × €78€4,680
  • Wine pairing60 × €32€1,920
  • Service 10%€1,010
Total excl. VAT€11,110
30% deposit on signature€3,333.00

11:45Room conflict

Two groups, one room? The rule decides.

You set your rules once: biggest budget, first come, loyal client. When two groups want the same room, GetPax applies the rule, offers the other group another date and leaves you the final say.

  • Rules by room and by period.
  • Another date offered automatically.
  • Every decision kept in the history.

Change the rule, see who gets the room.

Empire RoomFri 18 Sept · 7:30 pm
Conflict
Agence PivoineRoom confirmed
Pax
60
Quote
€11,110
Received
8:30 am

New client

Cabinet VerdierOther date: Fri 25 Sept
Pax
40
Quote
€7,800
Received
8:12 am

Client since 2022 · 4 events

With the biggest-budget rule, Pivoine (€11,110) goes ahead of Verdier (€7,800). Verdier is offered another date, and you keep the final say.

14:00Follow-up

A quote with no reply? The follow-up is ready.

GetPax spots unanswered quotes before you do. It prepares the follow-up at the right time, with a message written for that client. You approve, it sends.

  • Email, message or phone reminder.
  • A different text for every file.
  • Follow-ups stop as soon as the client replies.

Approve the follow-up.

Lemaire wedding9 days without a reply
€28,400120 pax · quote of 30 August
  1. Day 2 · Email reminderSent on 1 September
  2. Day 9 · Personal follow-upReady to approve

    Hello Julie, I'm getting back to you about the quote for your wedding. We're holding your date until 15 September. Shall we have a ten-minute call this week? Camille

  3. Day 14 · CallTask created for Camille

16:30Deposit

The deposit lands, the room is held.

The client accepts the quote and pays the deposit online. GetPax blocks the room in your booking system and alerts the team. No more ghost slots, no more chasing payments by hand.

  • Deposit paid online.
  • Room blocked in your booking system.
  • Event sheet ready for the floor team.
Quote D-0412 · accepted at 16:12Confirmed
  1. Quote acceptedAgence Pivoine · €11,110 excl. VAT
    16:12
  2. 30% deposit paid online€3,333.00 · card
    16:14
  3. Empire Room heldIn your booking system · 7 pm to midnight
    16:14
  4. Event sheet sentFloor manager and kitchen notified
    16:15
Empire Room · Fri 18 SeptPivoine60 pax · 7:30 pm

And more

And the rest of your day-to-day.

A form for your website.

Date, guests, budget, type of event. The enquiry arrives complete and filed in your inbox.

A client base that grows richer.

Every enquiry completes the record: past events, amounts, preferences, dates to remember.

Your templates, your tone.

For quotes, replies and follow-ups, GetPax works from your templates and writes like you.

Your numbers, no spreadsheet.

Enquiries received, quotes sent, groups signed. Your monthly conversion rate and each salesperson's target.

72%

of the September target

Camille Laurent€61.4k
Théo Marchand€48.2k
Sofia Benali€19.2k

Conversion rate in % · sample data

Built with restaurants

Built with restaurateurs, for the people who sell their rooms.

GetPax was born in dining rooms, between two services. Every screen was designed with the people who host groups.

A waiter in a white shirt writes an order in a small notebook
Table 7 · Room BRoussel18 pax · 7:30 pm
Guests raise their glasses around a long candlelit table, in a room hung with old paintings
Empire RoomPivoine60 pax · 7:30 pm
A smiling waiter in an apron, holding a plate
Terrace · table 3Delorme24 pax · 8 pm

  • You hold the pen.

    The AI prepares quotes, replies and follow-ups. Nothing goes out without your review, unless you decide otherwise.

  • Designed for the rush.

    Screens you can read in two seconds, between services, with one hand.

  • Independent of your till.

    GetPax works on its own, in any restaurant or event venue, and connects to your booking system.

Getting set up

Ready for service in three steps.

  1. 1

    We organise it with you

    Your rooms, menus, prices and priority rules.

  2. 2

    We connect

    Your enquiry form, your inbox, your booking system.

  3. 3

    You sell

    The first enquiry arrives. The quote is already prepared, waiting only for your approval.

Questions

Before your demo.

The short answers. The demo covers the rest.

Who is GetPax for?

Restaurants and event venues that sell private hire and group dining: birthdays, seminars, weddings, cocktail parties. GetPax is the CRM for those enquiries, from first message to deposit.

Does the AI send messages without me?

No. The AI prepares replies, quotes and follow-ups; nothing goes out until you've reviewed it, unless you decide otherwise.

Do I need to change my till or booking system?

No. GetPax works on its own, independently of your till, and connects to your booking system to hold rooms.

How long does it take to get started?

Allow a week. We organise your rooms, menus, prices and priority rules with you, then connect your form, your inbox and your booking system.

How do enquiries reach GetPax?

Through a form you add to your website, no developer needed. Date, guests, budget and type of event arrive filled in and filed in your inbox.

How are deposits paid?

The quote you send includes a link to accept it and pay the deposit online. As soon as it's paid, the room is held and the team notified.

Book a demo

You sell. GetPax handles the rest.

We show you GetPax on a real case from your venue. The tool itself, no slides.

Hands raising cocktail glasses in a toast

A demo for how many pax?

Tell us who you are, and we'll get back to you very soon.

Pax: how many salespeople?

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